Accommodations for Guests with Disabilities
An important consideration while planning your event is any accommodations your audience members with disabilities might need. This includes wheelchair access, making sure that handicapped entrances are unlocked and operable, and providing sign language interpretation. If you do receive a request for sign language interpretation for your event, please contact your organization's advisor as soon as possible.
The Office of Disability Resources can assist you with any questions you may have regarding accommodations for guests with disabilities who are attending your events.
Sign Language Interpretation
There is usually a two-week lead-time needed to secure sign language interpreters for an event. If you are an e-board member of an undergraduate student organization, please submit all communication access requests via the on behalf of the student attendees. To make a request, you will need the name of the UR community member needing services.
If you know of a member of the non-UR community that is in need of services, they must contact WCSA at wcsa@rochester.edu directly at least five business days prior to the event.
Depending on the size of the facility as well as the length and content of the event, it may be necessary to request two sign language interpreters for one event. When you contact the Interpreter Services Office or a private local agency to contract for an interpreter, you should inquire about the cancellation policy and their minimum fee. Many sign language interpreter provider organizations require a 24–48-hour cancellation notice. Most organizations charge the full fee if the sign language interpreter shows up for the event, but no one in the audience needs the services of the interpreter.
Disclosure for Special Accommodations
All publicity directed to the general public MUST contain the following statement: "Anyone requiring disability-related accommodations should contact WCSA at wcsa@rochester.edu at least five business days in advance of the event."
Advertising and Promotion
See the advertising and promotion page for information about creating promotional materials and advertising around campus.