Student Organization Storage and Assigned Space

The information and policy outlined on this page applies to all student organization storage and space assigned to student organizations managed by the University. This includes but is not limited to Wilson Commons offices/cabinets/storage rooms/workspaces, Morey storage rooms, Spurrier storage rooms, Spurrier basement storage, Todd offices, Rettner workspace, and any other spaces that student organizations have been assigned.

Any space assigned to an organization can only be used for the purpose it was assigned (example: storage rooms are only to be used for storing the organization’s materials and cannot be used for personal storage).

All items must be kept within the assigned space/storage. Items left outside of rooms, leaning against cabinets, or in public spaces will be disposed of. Spaces must be kept organized, clean, and cannot violate fire safety codes. Organizations should only handle their own belongings and not move other organizations’ items.

Students using assigned space/storage should not be disruptive to others (ex: classes, offices, lounges).

Prohibited and Restricted Items

The following items cannot be stored in any storage/assigned space:

  • Paint cans
    • Craft paint is permitted as long as it is stored in its original container and is not creating a mess.
  • Spray paint
  • Used paint brushes that have not been cleaned properly
  • Sterno (“canned heat”)
  • Compressed gasses (example: helium, propane, etc.)
  • Flammable items (example: candles)
  • Food or drink (including candy, nonperishable food, alcohol)
  • Disposable serving wear (paper plates, utensils, cups, etc…)
  • Items that are available in the Supply Closet
  • Items that violate the student code of conduct
  • Personal items that are not owned by the student organization
  • Any additional item(s) WCSA has identified as not being able to store

Prohibited items will be confiscated and disposed of if found in an assigned space. Storing prohibited items may result in a loss of assigned space or a reassignment of space.

Request Space/Storage

If an organization needs space/storage, they must . Space/storage is limited and is not guaranteed.

Organizations that only need to store a poster or tri fold board may use the Ruth Merrill Center flat file storage without requesting access. This filing cabinet is designed to hold large flat posters without bending them and is unlocked for any student organization to use.

How to Access Space/Storage

Depending on the location of the assigned space/storage it will either be accessed by signing out a key or using a University ID. If a student’s ID does not have access, they can  to request access.

Wilson Commons

  • Ruth Merrill Cabinets: Keys can be signed out from the Campus Information Center
  • Ruth Merrill Offices & Storage Rooms: ID card
  • 1st Floor Cabinets: Keys can be signed out from the Campus Information Center
  • Graphic Arts Cabinets: Keys can be signed out from the Campus Information Center
  • Graphic Art Suite: ID card
  • Room 304: ID Card
  • Room 501B: ID Card
  • 5th Floor Cabinets: Keys can be signed out from the Campus Information Center

Morey Hall

  • Room 110: Keys can be signed out from the Campus Information Center
  • Room 222D: ID Card
  • Room 224: ID Card
  • Room 227: ID Card

 Spurrier Hall

  • Room G02: ID Card
  • Room G04: ID Card
  • Room G06A/B (Music Rehearsal Room & Closet): ID Card
  • Room G17: ID Card
  • Spurrier Gym Large Closet: ID Card
  • Spurrier Gym Small Closet: ID Card
  • Spurrier Basement: Call Spurrier/Genesee Building Manager (585-622-5996)

 Todd Union

  • Radio Station: ID Card

 Other

  • Southside Shed: Keys can be signed out from advisor
  • Rettner 307: ID Card
Ruth Merrill Center Flat File Usage

A flat file is a type of filing cabinet that stores posters and other large items on a flat surface. Use of the flat file is assigned to organizations that currently have cabinet space in the Ruth Merrill Center.